Privacy Notice

This notice sets out what personal data we collect, for what purposes and your rights in this respect.

What does this Privacy Notice cover?

This Privacy Notice provides information about personal data which are processed by the company or companies within Brunei LNG and also the Brunei Shell Joint Venture (‘BSJV’) in relation to individuals who apply to work for, or who attend a recruitment event or undertake an assessment with Brunei LNG. This privacy notice also applies to prospective employees, interns, Business Customers, Suppliers, and Business Partners.

This Privacy Notice explains what personal data we process about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information.

Special Notice - if you are under 16 years old and wish to apply for a Brunei LNG-sponsored education or innovation event.

What personal data do we process about you?

Collection of information

As used in this Notice, “personal data” means data, whether true or not, about an individual who can be identified:

1. from that data; or
2. from that data and other information to which we have or are likely to have access.

We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’). This includes, without limitation personal contact information, date of birth, your application for employment, your qualifications and experience, results of interviews and assessments.

We similarly process personal data from and in relation to individuals who are, or who work for or on behalf of or who are shareholders in our Business Customers, Suppliers, Business Partners in the following categories:

• Private contact information (such as name, postal or e-mail address, and phone number) only if necessary; or
• Business contact and other information (such as job title, department, name of organization and your dealings with Brunei LNG on behalf of yourself or the relevant Business Customer, Supplier, Business Partner).

Sensitive personal data

Special categories of data (‘sensitive personal data’) such as personal data regarding health data, nationality, racial and/or ethnic origin may be processed only as strictly required and as permitted or required by local law for the purposes of assessing eligibility for positions and fitness to work and provision of facilities in the workplace to accommodate health problems or for the establishment, exercise or defense of claims.

For what purposes do we process your personal data?

We process your personal data for the following purposes:

• Human Resources, personnel management, business execution and internal management - including resource planning, and recruitment.
• Health, safety and security - including protection of an individual’s life or health, occupational health and safety, protection of Brunei LNG’s assets and staff, authentication of individual status and access rights;
• Legal and/or regulatory compliance - including compliance with legal or regulatory requirements; or
• Management reporting and analysis - including statistical analysis and surveys regarding the quality of the recruitment process.

We may also process your personal data for a secondary purpose where it is closely related, such as:

• storing, deleting or anonymising your personal data;
• fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defense of claims; or
• statistical, historical or scientific research.

Pre-screening of Applicants

We carry out screening of all Applicants who we intend to make an offer of employment, engagement or internship (as the case may be) and prior to any offer being confirmed for the purposes of:

• verifying the information that an Applicant provides during the screening/interview process. This will include verifying information with current/previous employers and educational institutions. No steps will be taken in this respect until the Applicant confirms the verification can take place;
• screening Applicants against publicly available or government issued sanctions lists and media sources. This is to comply with legal and regulatory obligations, to protect Brunei LNG’s assets and employees/contractors and specifically to ensure that Brunei LNG can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements.

Automated decision making and profiling

All applicants must answer questions which are necessary to ensure that individuals can lawfully enter into a contract with a Brunei LNG company if they are successful in their application. In addition, for graduate hires, we utilise an online assessment tool which scores individuals on their suitability for employment, based on automated decision making to ensure objectivity. In those cases, you will be notified of this and you will have the opportunity to have such automated decisions reviewed by or on behalf of a member of the Brunei LNG recruitment team. Save for graduate hires or as specifically notified to you in a bespoke privacy notice or a supplementary privacy statement during the recruitment process, no profiling or automated decision making will take place to determine suitability or eligibility for employment or engagement as a contractor.

Why do we process your personal data?

We only process personal data of the individual:

• in order to take steps at the request of the individual prior to entering into a contract;
• where it is necessary to comply with a legal obligation to which the relevant company/companies are subject to ensure compliance with applicable employment, social security laws and regulations;
• where it is necessary for the legitimate business interests of Brunei LNG such as ensuring compliance with legal obligations (not limited to employment or social security laws), protecting Brunei LNG assets, reputation and Brunei LNG employees and business relationships - unless those interests are overridden by the interests or fundamental rights and freedoms of the Applicant; or
• (where legally required) with the explicit consent of the Applicant.

Your personal data are processed for the purposes referred to above and will only be shared on a strict need-to-know basis with:

• Other companies within the BSJV;
• Authorised third party agents, service providers, external auditors and/or subcontractors of Brunei LNG in particular authorised third parties who carry out reference and background checks on behalf of BLNG;
• A competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which the relevant Brunei LNG company/companies is subject to or as permitted by applicable law; or
• Any person to whom Brunei LNG proposes to transfer any of its rights and/or duties.

Interacting with Brunei LNG through social media

If you choose to interact with Brunei LNG through social media on a Brunei LNG administered social media page (‘Brunei LNG Social Media Page’) - such as Instagram or LinkedIn, your personal data (such as your name, your profile picture and the fact that you are interested in Brunei LNG) will be visible to all visitors of your personal webpage depending on your privacy settings on the relevant social media platform, and will also be visible to Brunei LNG. You can delete any data that you shared on these sites at any time through your relevant social media platform’s account. Brunei LNG does not track your activity across the different social media sites that you use. If you send a message to Brunei LNG via any messenger service on a social media platform, these messages are held for no longer than one month after receipt.

Additionally, and to the extent Brunei LNG is jointly responsible with a social media platform of a Brunei LNG Social Media Page, Brunei LNG will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on Brunei LNG Social Media Pages. For more information on how your personal data are processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.

Transfers of your personal data to other countries

Security of your personal data

How long do you hold my personal data for?

Brunei LNG shall retain personal data only for as long as is necessary to fulfill the purposes for which the data was collected, or as required by applicable laws and regulations. Personal data will be securely disposed of or anonymised once it is no longer needed for legal, business, or operational purposes.

What are the consequences of not providing your data?

Your rights in relation to your personal data

We aim to keep our information about you as accurate as possible. You can request:

• access to your personal data;
• correction, or deletion of your personal data (but only where they are no longer required for a legitimate business purpose);
• that the processing of your personal data is restricted; and/or
• that you receive personal data that you have provided to Brunei LNG, in a structured, digital form to be transmitted to another party, if this is technically feasible.

Who can you contact if you have a query, concern, complaint, about your personal data?

If you have any issues, queries or complaints regarding the processing of your personal data, please refer to compliance@bruneilng.bn

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